Booking Conditions

Payment Terms:                                                                                                            

  1. Deposit of minimum £30.00 to be paid at the time of booking or full cost of hire (whichever is the smallest).
  2. Payment of balance must be made 56 days before booking; failure to comply will be deemed as a cancellation of the booking. Charges less than £30 to be paid at the time of booking.
  3. Bookings cancelled between 28 days and 56 days will be charged at 50% of full hire charge. Bookings cancelled less than 28 days before the booking will be charged at the full hire rate.
  4. A refundable deposit of £100 will be required for some events to ensure compliance with booking conditions and will be retained towards any damage to or loss by the hall that occurs during the event. We will seek full compensation for any loss or damage.
  5. Payment by cash or cheque made payable to Iver Community Association. If you would like to pay by BACS or CHAPS please discuss at time of booking.

Booking Conditions (Please see full Conditions of Hire)

  1. The hirer shall accept responsibility for being in charge and will ensure compliance with ALL booking conditions and familiarisation with fire and noise regulations as displayed when any public are on site.

Intoxicating Drinks:

  1. Where alcohol is provided by selling, such as pay bar, included in the price of a ticket or by asking for a donation, then an alcohol licence (Temporary Event Licence) must be applied for from South Bucks District Council Licencing. The person applying for this licence must be on site for the duration of the licence and a copy must be displayed during the event.  A copy of the licence must be provided to Iver Village Hall in advance of the event date.  Failure to do this will result in your being unable to supply/sell alcohol at your event.

Noise Monitoring and Control:

  1. The Hirer will advise disco, bands or other music sources that amplifying equipment must be plugged into the sockets on the stage ONLY so that it is controlled by the noise limiting equipment. All music must cease at 11.30 pm (10 pm on Sundays).
  2. All windows and doors to the licensed premises must remain closed for the duration of any regulated entertainment involving music and/or amplified voice (except in an emergency) save for use to gain access to and from the premises.
  3. Any music/live music/commentary during regulated entertainment is not to be played at a level where it can be heard beyond the perimeter of the licenced premises.
  4. Please ensure your guests leave in a quiet and orderly manner at the end of the function and have left the premises by 11.45 pm. Any persons remaining to clear up must leave as quietly as possible.
  5. Details of the caretaker and event organiser, with telephone numbers must be displayed at the entrance to the premises during licensable events. The telephone number must be a number that the event organiser is contactable on during the event.

Safety:

  1. All fire exits to the licenced premises must be kept clear from obstruction at all times.
  2. All children are to be under full adult supervision at all times.
  3. Outside caterers must be registered according to the Food Safety Act 1990 (as amended). No additional cooking equipment, especially those using naked flames, may be brought onto the premises.
  4. All portable appliances brought into the premises must be safe and any problems arising from such equipment will be the responsibility of the hirer.

 

Parking:

  1. Cars must NOT be driven onto the County Council owned grass areas in front of the Village Hall premises. All guests should use the car park to the rear of the hall.  Parking is at the owner’s risk.
  2. Unloading/loading must only be in the areas as marked on the map which is available from the Bookings Secretary.

 

General Points of Hire:

  1. Please use the bags provided for rubbish and put in the appropriate bin in the yard area.
  2. Please ensure that all tables and chairs are cleaned and put away in the chair store.
  3. Internet access via Wi-Fi is provided by Iver Village Hall for use by all hirers.  By using this service you are agreeing to adhere to the Acceptable Use policy.  The following is deemed unacceptable use:
    (a) Visiting internet sites that contain obscene, hateful, pornographic or otherwise illegal material.
    (b) Using the computer to perpetrate any form of fraud or software, film or music piracy.
    (c) Using the internet to send offensive or harassing material to other users.
    (d) Downloading commercial software or any copyrighted materials belonging to third parties, unless this download is covered or permitted under a commercial agreement or other such licence.
    (e) Hacking into unauthorised areas.